Privacy Policy
Last updated: October 2026
Tools for Tomorrow respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use and protect personal information when you visit our website, contact us, work with us, take part in one of our programmes or choose to receive communications from us.
For the purposes of UK data protection law, Tools for Tomorrow is the data controller responsible for the personal information described in this policy.
Contact: admin@toolsfortmrw.com
Website: www.toolsfortmrw.com
Information we may collect
The information we collect depends on how you interact with Tools for Tomorrow.
Website enquiries and clients
When you contact us, enquire about a programme or work with us, we may collect information including:
your name
email address
telephone number
organisation and job role
information you provide about your organisation, audience or programme requirements
correspondence between you and Tools for Tomorrow
booking, invoicing and payment information
We use this information to respond to enquiries, prepare proposals, manage bookings, deliver our services and maintain our professional relationships.
Workshop and programme participants
Our workshops may include evaluation activities designed to help us understand participant experience and measure programme impact.
Depending on the programme, this may include:
anonymous confidence assessments
workshop feedback
reflections on learning
participant voice and qualitative feedback
before-and-after self-assessment data
Where possible, this information is collected anonymously.
If we need to collect information that identifies an individual participant, we will explain why the information is needed and obtain appropriate permission or consent where required.
We do not intentionally collect more personal information about young people than is necessary to deliver or evaluate our programmes.
Photography and video
We may occasionally photograph or film workshops for purposes such as our website, social media, reports, presentations and promotional materials.
We will seek appropriate permission before using identifiable photographs or footage.
Where participants are under 18, appropriate consent arrangements will be put in place before identifiable images or footage are used.
Newsletter and marketing
If you choose to subscribe to our newsletter or other email updates, we may collect:
your name
email address
organisation or role, where provided
your communication preferences
information about how you interact with our emails, where our email platform provides this functionality
We will use this information to send you Tools for Tomorrow news, programme updates, resources, events and other relevant content.
Where we rely on consent, you can withdraw it at any time by clicking the unsubscribe link in an email or contacting us at admin@toolsfortmrw.com.
Signing up to marketing communications is optional and will not affect your ability to enquire about or use our services.
We will not automatically add someone to a marketing list simply because they have submitted an enquiry.
UK rules generally require a clear positive opt-in for marketing emails sent to individuals, and consent must be easy to withdraw. ICO
Website usage
When you visit our website, certain technical information may be collected automatically, such as:
IP address
browser and device information
pages visited
approximate location derived from technical data
how visitors navigate and interact with the website
Some of this information may be collected using cookies or similar technologies.
See our Cookie Policy below for more information.
Why we use personal information
We may use personal information to:
respond to enquiries
prepare proposals and programme recommendations
manage client relationships
arrange and deliver workshops and programmes
process bookings, invoices and payments
evaluate programme effectiveness
understand participant experiences
improve our programmes and services
communicate with organisations and participants where appropriate
send marketing communications where permitted
maintain and improve our website
fulfil legal, safeguarding, accounting or regulatory obligations
protect our rights and the safety of participants, clients and others
Our lawful bases
Under UK data protection law, we must have a lawful basis for using personal information.
Depending on the circumstances, we may rely on:
Contract
Where processing is necessary to provide services you have requested or to take steps before entering into a contract.
Legitimate interests
Where it is reasonably necessary to operate and improve Tools for Tomorrow, maintain client relationships, understand the effectiveness of our services or protect our organisation, provided those interests do not override your rights.
Consent
Where you have actively chosen to provide permission, for example for certain marketing communications, identifiable testimonials, photography or other specific uses.
Legal obligation
Where we need to retain or process information to comply with the law.
Where we rely on consent, you can withdraw that consent at any time.
Children and young people
Tools for Tomorrow works extensively with young people, including people under the age of 18.
We take particular care when handling children's personal information and aim to collect as little identifiable information as possible.
Many workshop evaluation activities are anonymous.
Where identifiable information, photography, video or another form of personal data involving a child is required, we will work with the relevant school, college, organisation, parent or guardian to ensure appropriate arrangements are in place.
Anonymised information
We may use anonymous or aggregated information to:
measure programme impact
evaluate learning outcomes
prepare impact reports
improve programme design
communicate the impact of Tools for Tomorrow
Once information has been genuinely anonymised so that an individual cannot reasonably be identified, it is no longer personal data.
We may therefore retain and use anonymised impact data for longer-term evaluation and reporting.
Testimonials and feedback
Participant and client feedback may be used to demonstrate the impact of our work.
Participant testimonials will normally be anonymised, for example:
Year 12 Student
Apprentice Participant
Youth Organisation Participant
We will not publicly identify an individual alongside a testimonial without appropriate permission.
Who we share information with
We do not sell personal information.
We may share information with trusted organisations that help us operate Tools for Tomorrow, such as:
website and hosting providers
email and newsletter platforms
cloud storage and business software providers
payment, accounting or invoicing providers
professional advisers
schools, universities, employers or youth organisations where appropriate to programme delivery
government bodies, regulators or authorities where required by law
These organisations may process information on our behalf and are expected to handle it appropriately.
Our website is hosted by Squarespace.
If we launch an email newsletter, subscriber information may also be processed by [INSERT EMAIL PLATFORM – e.g. Squarespace Email Campaigns / Mailchimp / MailerLite].
You should update this line once you've chosen the platform.
International transfers
Some of the technology providers we use may store or process information outside the UK.
Where this happens, we will take reasonable steps to ensure appropriate safeguards are in place as required by UK data protection law.
How long we keep information
We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including legal, accounting and reporting requirements.
Retention periods vary depending on the type of information.
For example:
enquiry information may be retained while an enquiry or prospective relationship remains relevant
client and financial records may be retained for the period required for accounting and legal purposes
newsletter details may be retained while you remain subscribed
consent records may be retained where necessary to demonstrate how permissions were obtained
anonymised impact information may be retained for longer because it no longer identifies individuals
We periodically review the information we hold and remove information we no longer need.
Keeping your information secure
We take reasonable organisational and technical measures to protect personal information from loss, misuse, unauthorised access, disclosure or alteration.
However, no online system can guarantee absolute security.
Your rights
Depending on the circumstances, UK data protection law gives you rights including the right to:
access personal information we hold about you
ask us to correct inaccurate information
ask us to delete your information
restrict how we use your information
object to certain uses of your information
receive certain information in a portable format
withdraw consent where processing is based on consent
You also have an absolute right to object to your personal information being used for direct marketing.
To exercise your rights, contact:
We may need to verify your identity before responding to a request.
Complaints
If you have concerns about how Tools for Tomorrow handles your personal information, please contact us first so that we can investigate.
You also have the right to complain to the Information Commissioner's Office (ICO), the UK's data protection regulator.
Further information is available on the ICO website.
Changes to this policy
We may update this Privacy Policy from time to time to reflect changes to our services, website, technology or legal obligations.
The latest version will always be available on our website.